How to Write ChatGPT Prompts — 20 Practical Templates to Triple Your Work Productivity

[Assign a role] + [Context/background] + [Output format/conditions]

You are a business communication expert.
Situation: [Recipient name] has requested [request details], but it is difficult to accept.
Conditions: Decline politely and clearly while maintaining the relationship. Within 200 characters.
Output: Write only the email body

You are a sales expert.
Situation: Three days have passed since [meeting/proposal], and there has been no response.
Conditions: Remind them naturally without pressure. Within 3 sentences.
Additional: Include a sentence suggesting the next action (call or meeting)

Role: Customer service expert
Situation: We caused inconvenience to the customer due to [problem situation].
Requirements: Sincere apology + solution + promise to prevent recurrence
Format: 3 paragraphs, 2-3 sentences each

You are a project manager.
Data: Progress [XX]%, completed items [list], issues [details]
Recipient: Senior executive (non-technical)
Format: Bullet points + key metrics in table format

You are a planner with 10 years of experience.
Topic: [Proposal topic]
Purpose: [Goal to achieve]
Audience: [Readers/decision-makers]
Format: Write using the structure Background → Goals → Strategy → Timeline → Budget → Expected impact
Length: 3-5 lines per section

Role: Professional document editor
Input: [Paste meeting transcript/notes]
Format: Attendees, discussion points, decisions, action items by owner, next meeting schedule
Additional: Mark ambiguous items as [Needs confirmation]

Summarize a long report into an Executive Summary for C-level executives.
Original text: [Paste report content]
Conditions: 3 key insights, 2 recommendations, within 200 characters total
Format: Bullet points

You are a professional document writer on the legal team.
Topic: [Policy name] (example: remote work policy)
Conditions: Clear and without legal ambiguity. Based on Korean labor law.
Structure: Purpose → Scope → Detailed rules → Exceptions → Actions in case of violation

You are a creative director.
Goal: [Goal/problem to solve]
Constraints: [Budget, time, and resource limits]
Request: 10 ideas in completely different directions. 2 lines each.
Criteria: Prioritize originality; feasibility can be considered later

Role: Market research analyst
Competitor: [Competitor name or characteristics]
Analysis items: Strengths, weaknesses, opportunities, threats (SWOT) + differentiation points
Output: Organize in table format

You are a copywriter with 10 years of experience in major corporate ad campaigns.
Product: [Product name + 2 key features]
Target: [Age group, occupation, interests]
Channel: [Instagram/blog/YouTube thumbnail]
Request: 5 high-click-through headlines + 2 body copy options

Role: Brand naming expert
Target: [Service/product description]
Conditions: 5 English names and 5 Korean names that are easy to pronounce and memorable
Additional: One line explaining the meaning of each name and why it was chosen

Role: Data analyst
Data: [Paste table/numbers]
Question: What are the 3 most important insights from this data?
Additional: Include outliers and noteworthy trends
Format: Insight → Evidence → Recommended action

You are a growth hacking expert.
Hypothesis: [Element to change] will improve [metric]
Request: Test design (define control/experimental groups, sample size, duration, success criteria)
Format: As an actionable checklist

Role: Business intelligence expert
Business: [Business type]
Goal: [Core business objective]
Request: 10 core KPIs + each metric's target, measurement method, and owner in table format

Please write an Excel formula for the following task.
Data structure: [Sheet name and cell location description]
Goal: [Desired calculation/analysis]
Conditions: Based on Office 365; include step-by-step explanations for complex formulas

You are an HR expert and interviewer.
Role: [Position applied for]
Question: "[Interview question]"
My experience: [Summary of relevant experience]
Request: Draft a 2-minute answer using the STAR method (Situation-Task-Action-Result)

You are a corporate legal attorney.
Contract type: [Type of contract]
Contract content: [Paste or describe]
Request: List the key clauses to review, risk items, and negotiation points
Note: Intended as a review guide, not legal advice

Role: Former McKinsey consultant
Presentation purpose: [Persuasion/reporting/training]
Topic: [Topic]
Audience: [Position/background]
Time: [Presentation length]
Request: A 7-10 slide structure with slide titles and key messages

You are a social media manager.
Brand: [Brand/account characteristics]
Channel: [Instagram/LinkedIn/X]
Period: 2 weeks (14 days)
Request: Posting topic, content type, and hashtags by date in table format